Official Document Services
ODS reference
Service types, common document categories, and high-level process maps for Apostille, regular notarization, and commissioning. Reference only — not a quote.
Instruments we prepare — then Apostille
- 1
Declaration of one and the same person — Apostille
Organize · review · draft · translate · notarize · Apostille · paper delivery
- 2
Affidavit — Apostille
Organize · review · draft · translate · notarize · Apostille · paper delivery
- 3
Power of attorney — Apostille
Organize · review · draft · translate · notarize · Apostille · paper delivery
Canadian public / official documents — Apostille
- 1
Canadian public / official document — Apostille
Organize · review · translate · notarize · Apostille · paper delivery
Notarization & related (no Apostille path required)
- 1
Regular notarization
Organize · review · notarize · digital or paper delivery
- 2
Translation notarization
Organize · review · draft · notarize · digital or paper delivery
Common Canadian documents (Apostille)
Examples frequently presented for Apostille. Other documents may apply depending on the destination and purpose.
- Birth certificate
- Death certificate
- Marriage certificate
- Divorce certificate / certificate of divorce
- Criminal record check / police certificate
- Degree / diploma
- Graduation certificate
- Academic transcript
- Corporate registration / articles
- Board resolution
- Court order / judgment
- Custody order
- Will or estate document
- Medical / health record or hospital letter
Process · Apostille
Standard path for documents requiring Apostille certification (including for use in China and other Apostille destinations).
- 1
Document intake
Originals and/or copies as needed for the file
- 2
Evaluation
Review suitability for notarization and Apostille
- 3
Final quote
Scope confirmed before work proceeds
- 4
Drafts or translations
First drafts and translations where needed
- 5
Destination check
Validation with destination-country counsel or local authorities when required
- 6
Final drafts
Documents ready for execution / certification
- 7
Apostille
Apostille processing and paper delivery
Process · Regular notarization
- 1
Document review and validation
Content and identity requirements checked
- 2
Delivery
Choose digital or paper
Delivery options
PDF digital copy
Same-day online delivery
Physical paper copy
Self drop-off and pick-up, or courier (extra cost on request)
Process · Commissioning
- 1
Video meeting validation
Remote commissioning appointment
- 2
PDF digital copy
Same-day online delivery
Notes
- ·Client interviews or online meetings, if needed, are charged separately — not included in document packaging.
- ·Expedited services available with extra cost upon request.
- ·Third-party Apostille / government fees are separate from service fees.
- ·HST applies where required.
- ·Fees are confirmed in writing before work begins.
© Bai Legal Services · bailegal.caPlease credit this page if you quote. Reference only — not legal advice.
Reference only — not legal advice. Forms, periods, and procedures change. Confirm current requirements with the relevant authority (LTB / Tribunals Ontario, Ontario Courts, Global Affairs Canada / competent authority for Apostille) before you act. This material does not create a client relationship with Bai Legal Services.